BIOTOPE Inc. (hereinafter referred to as “the Company”; please refer to section 6 below for our address and the name of our representative) considers it an important responsibility to handle personal information obtained through our website (hereinafter referred to as “this Site”) appropriately and securely. We will manage and operate such information based on the following policy.

1. Definition of Personal Information

For the purposes of this policy, “personal information” refers to information about a living individual as defined under the Act on the Protection of Personal Information of Japan (hereinafter referred to as “the Personal Information Protection Act”) which falls under any of the following items:, including company name, full name, department name, contact information (such as telephone number and email address), inquiry details, resumes, and curriculum vitae, (i)information that can identify a specific individual (including information that can be easily cross-referenced with other data to identify an individual) ;(ii) or that information that contains personal an individual identification codes.

2. Methods of Obtaining Personal Information and Purposes of Use

Examples of information obtained

• Company name
• Personal name
• Department name
• Contact information such as telephone number and email address
• Inquiry details
• Resumes, curriculum vitae, and other application-related documents

Purposes of use

Responding to inquiries and managing records of such correspondence:

1. Providing information related to the Company’s business (including invitations to events and seminars) and for business-related communications
2. Providing, operating, maintaining, developing, and improving the Company’s services
3. Managing contractual relationships and updating business partner information
4. Conducting recruitment selection and communicating regarding the selection process
5. Performing operations incidental or related to these purposes

3. Management of Personal Information and Provision to Third Parties

The Company strictly manages the personal information obtained and will not provide it to third parties except in the following cases:

• With the consent of the individual concerned
• When required by law
• When necessary for the protection of life, body, or property, and obtaining the individual’s consent is difficult
• When particularly necessary to improve public health or promote the sound growth of children, and obtaining the individual’s consent is difficult
• When outsourcing is necessary to achieve the purpose of use
• In connection with a business succession due to a merger or other reasons

4. Safety Management Measures

To prevent the leakage, loss, or damage of personal information, the Company implements the following measures:

• Formulation of basic policy: Clarifying compliance with laws and regulations and policies for handling complaints and inquiries
• Development of internal rules: Defining operational rules for acquisition, use, storage, and deletion
• Organizational measures: Appointing a person responsible for management and conducting regular inspections of handling status
• Personnel measures: Enforcing confidentiality agreements and conducting training
• Physical measures: Managing building entry/exit and locking storage areas
• Technical measures: Managing access rights, encrypted communications, and log audits
• Understanding external environment: Implementing necessary and appropriate security management measures based on a proper understanding of the personal information protection regulations in countries outside Japan where the Company handles personal information

5. Requests for Disclosure, Correction, Deletion, or Suspension of Use

Under the Personal Information Protection Act, individuals may request the disclosure, correction, deletion, or suspension of use of their personal data held by the Company, and the disclosure of records of provision of personal data to third parties.

To make such a request, please contact the email address below. We may ask for identification documents to verify the requester’s identity.
The Company may not accommodate requests in whole or in part if any of the following apply or as stipulated by law:

• If there is a risk of harm to the life, body, property, or other rights or interests of the individual or a third party
• If it would cause significant hindrance to the proper execution of the Company’s business
• If it would result in a violation of laws or regulations

6. Contact for Inquiries

For questions or requests regarding the handling of personal information, please contact:

BIOTOPE Inc.
Nihonbashi Mitsui Tower 6F, 2-1-1 Nihonbashi Muromachi, Chuo-ku, Tokyo 103-0022, Japan
Representative Director: Kunitake Saso
E-mail: info@biotope.co.jp

7. Revisions

The contents of this policy are subject to change as necessary. In the event of significant changes, the Company will announce them in a manner that enables users to confirm the changes, such as by posting on this Site.